Who should read this?
CEOs, Cyber Security Managers
Email, being the primary communication tool in any organization, is an attractive target for attackers. Did you know that over 90% of online attacks begin with malicious emails? These attacks are becoming more sophisticated, with AI-generated emails that are nearly indistinguishable from legitimate ones. Such instances make it harder for even the most cautious people to spot threats.
Imagine a scenario where an accountant opens a seemingly legitimate email, unknowingly authorizing a fraudulent transfer costing the company millions. This is just one example of the devastating impact a successful email attack can have. As a leader, it’s your responsibility to ensure your organization’s email security is robust enough to fend off these malicious threats.
What email security measures should leaders prioritize to protect corporate communications?
1. Consider using end-to-end encrypted email services
End-to-end encryption ensures your emails and attachments remain secure from the moment they’re sent to when they’re received. This is especially important for organizations dealing with highly sensitive data. With encryption, your emails are in a digital lockdown, readable only by the intended recipient.
2. Ensure email access only on company approved devices
Employees often access email on personal devices, which can pose security risks. If a device lacks proper security controls, attackers can access your organization’s data. Ensure employees use only company approved devices with the necessary security measures in place. This reduces the risk of unauthorized access and keeps sensitive information safe.
3. Use effective email spam filters
While most email providers offer built-in spam filters, it’s crucial to strengthen them further. You could consider customizing spam filters with additional features to reduce the chance of malicious emails reaching your employees. Consider whitelisting trusted accounts to ensure only internal communications are delivered.
4. Monitor email activity across the organization
Periodically monitor email traffic and the accounts of high-risk users, especially those who send or receive sensitive information. This lets you detect unusual activity early and take necessary precautions to prevent attacks.
5. Train employees to spot phishing emails effectively
Phishing attacks are becoming more sophisticated and are often successful because employees aren’t trained to recognize them. Frequently train employees on how to identify suspicious emails and report phishing attempts. Simulating phishing scenarios can also help strengthen their ability to spot red flags in emails.
Way forward
As a leader, taking the initiative to implement these email security measures will ensure your organization is prepared to tackle evolving threats. Security Quotient’s research team has created an infographic titled “5 Email Security Tips for Leaders” to help you strengthen your organization’s communication channels. Take action now to protect your organization.
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